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Board meeting observers

The Board will be inviting member observers to attend Board meetings from April 2016. The following process will apply:

Members who wish to attend board meetings should notify the Club and Company Secretary of their interest no later than 14 days prior to the meeting. In the event of more than three members registering their interest, a ballot should be held in the presence of at least two members of club staff and/or board members. Should those members successful in the ballot no longer be able to attend, their places should be offered to unsuccessful members on a first come, first served basis.

It is expected that some discussions taking place at the meeting will require confidentiality. In those circumstances, the same principle that applies to publication of confidential matters within minutes will apply to the attendance of member observers. Where this is the case, observers will be asked to leave the meeting. Observers will be able to write notes during the meeting which can be submitted to the Board Convener on the evening. These will be uploaded to the club website to share observations with fellow members. Observers will also have the opportunity to feedback separately to the board It is of vital importance that observers do not disclose matters discussed in meetings until the publication of relevant minutes.

The member observers present at meetings shall be recorded as attendees within minutes. In keeping with the resolution, they are not permitted to vote at meetings or speak, unless invited to do so by the Board convenor on a point of clarification.



First Posted ~ 18:43 Thu 24 Mar 2016
News ID ~ 6740
Last Updated ~ 01:47 Tue 16 Feb 2021